Team Tools and technologies for collaboration and Social Buisness

 

Team Tools and technologies for collaboration and Social Buisness                                                                                                                                          

Team collaboration tools -- also known as team collaboration software -- is a term used to define the different types of software and online services available to companies and individuals that enable them to feasibly work together on common projects, regardless of their physical location. The tools can be as simple as email or as complex as a sophisticated project management software. The primary goal of a team collaboration tool is to align workers by providing support to a group of two or more individuals and assisting them in the accomplishment of a common objective. As the modern workplace moves further away from being a physical location, the necessity of team collaboration tools increases, making them a vital element to an enterprise's workflow. The right tool can strengthen the team through efficient communication among remote team members and increased productivity. Furthermore, collaboration history for each user can be archived and reviewed through team collaboration tools, enabling users to look back at past communication experiences from a historical perspective.

 

Types of team collaboration tools

The primary types of team collaboration tools are file sharing, instant messaging (IM), cloud storage, online whiteboards, document synchronization, voice/video conferencing and calendar sharing:

  • File sharing tools enable teams to quickly distribute and transfer files, as well as provide access to other members. These tools remove the slow and constrained process of email attachments, relieving inboxes from the distracting flood of heavy files and notifications. Shared files can be anything from documents to videos or even software.
  • IM tools enable teams to exchange instant messages and online files in real time to one or more recipients. Video files, voice communication and video conferences are supported by most IM apps.
  • Cloud storage tools enable data to be stored remotely within a telecommunications network -- typically the collaboration tool service provider. This creates a centralized location for information that all team members can easily access.
  • Online whiteboard tools replace traditional, physical whiteboards or the need to collaborate physically. They provide teams with a place to communicate visual information through graphics, drawings and text, all of which can then be quickly saved or deleted as needed.
  • Document synchronization tools match two documents, making all edits in one version effective in the second version as well. This ensures that both documents are identical and that employees always have the most recent version of the information.
  • Voice and video conferencing tools provide a way for various people across the internet to communicate in a live, visual conversation using voice and/or video. These tools enable teams to benefit from virtual meetings without having to be at the same physical location.
  • Calendar sharing tools enable users to schedule appointments without consulting and coordinating with each person involved. All participants' schedules and conflicts are visible on a central calendar, enabling the person organizing the meeting to quickly find a time that works for everyone and send an invitation, saving time and fostering teamwork.

 

Specific benefits that come from using team collaboration tools include the following:

  • Improved and faster communication for local and remote teams and businesses.
  • A clearer exchange of information since all communications, files and progress updates are centralized.
  • Faster file sharing without file size limitations, resulting in a more efficient feedback process.
  • A decrease in miscommunication since all communication is recorded and searchable.
  • Improved visibility into each team member's and the total project's progress.
  • Improved team unity due to the ability of team members to connect with each other both on a personal level and team level.
  • Increased productivity resulting from improved teamwork and cohesion, as well as access to centralized information that's viewable by all.

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